Setapp is like Netflix for Mac users. $10 a month gives you unlimited access to high-quality applications, like Flume, World Clock Pro, Chronicle, and Forecast Bar. New apps are introduced frequently. You can try it free for a month (no credit card needed). — MF

I use several cloud storage services. The easiest way to access them is with CloudMounter, a $49 Mac utility that mounts OneDrive, Google Drive, Amazon S3, Dropbox, and others as local hard drives on my desktop. Setup was painless and it works flawlessly. — MF

I’m totally paranoid about backups. I have my critical stuff backed up five different ways, and I don’t think that is too many. After 35 years, I have not lost anything. Main thing is you need at least one offline backup (I have two), away from your home or office. My main offline backup these days is Crashplan. They have individual, family and group plans, $10 per month. You want to ask yourself, if I lost my entire hard disk, how much would I pay to get it back? — KK

If you suddenly die, your Google data — email, docs, contacts, tasks, wallet, etc. — will be inaccessible to loved ones who might need it. To make it easy for trusted people to access your account, use Google’s Inactive Account Manager. It will grant access to up to 10 trusted friends or family members after Google detects that you haven’t signed-in to your account for a specified number of months. — MF

I’m productive because I outsource my detail work to global freelancers. If I can specify a job, it can be assigned to one of a million expert freelancers working somewhere in the world. Often for cheap, always fast, and securely. I use Upwork (which used to be called Elance and oDesk). It’s a reliable system. I can find programmers, web and graphic designers, artists, photoshop experts, transcribers, marketing mavens, and so on. Their work is a good as anyone you might hire. — KK

80,000 hours is the typical length of the average career. 80,000 Hours is a blog that dispense free career advice based on science, rather than on hunches. As much as possible this non-profit (Cambridge University) gives advice based on the latest academic and scientific research into the nature and economics of work, careers, happiness, and the economy. When I am asked for career advice, I point candidates here to their Career Guide. — KK

The Sokanu Career Test is like a supercharged version of the one I took in high school. A 20-minute test will give you your top matches out of 800+ careers based on your personal interests, personality characteristics, and ideal work environment. You also get info on degree paths, salary, and links to job listings. — CD 

Timelog is a free time tracker you can use in your browser. You don’t even need to sign up for an account. I like that it keeps going even if I accidentally close my window. — CD 

Tomato One is a free focus timer for iOS, based on the Pomodoro technique. I use it when I have trouble focusing. The timer goes off every 25 minutes for a 5 minute break. I make sure the sound is turned down so that the timer ding is discreet, and allow notifications on a locked screen in case I don’t hear it. Most of the time, I end up working through the breaks and get more done. — CD

I use Calendly to manage Kevin’s calendar. Calendly connects to Google calendar, blocks off the times you are busy and creates a unique and permanent url to share so people can self-schedule. The scheduled event is then automatically added to your Google calendar. There is a basic, free plan that does this, and paid plans with more features. — CD

The best way to schedule a meeting for a bunch of busy people is via Doodle, a free easy website. No need to sign up. Just lay out all possible time slots and let everyone else go to the site, and click the times that work for them. The site sorts out the best time/date. No email tag. Quick. Painless. I’ve been using the site for years. — KK

I learned about the the task manager, WorkFlowy from a Cool Tools review. It’s a hierarchical list maker with a couple of bells and whistles, but its power is in its simplicity and ease of use. I’ve tried more task managers than I’d care to admit, but this is the one I’m going to use from now on. I pay $5 a month just to support them, but the free version is all I really need. — MF